Time management squared

Integrity Bot

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Why do we share this with you?

You may be surprised to see this topic in the list of publications of our company. Therefore, we will first tell you a little about the history of the appearance of this category in our blog.

Our team is the most important value and the most key resource of Integrity Vision. And we try to develop it not only from professional technical sides. For the year we set a goal – to pump 12 soft skills for employees, that is, one skill per month. Therefore, we carefully select relevant topics, process and present them to our employees.

A lot of useful information has gathered and now we want to share with you those useful things that we implement inside the company and apply in our corporate culture.

Why such a topic?

In the New Year’s check-list, which we gave to our customers, we set the task to “master the skill of time management”. And of course, we are ready to help in this. The first thing we will start with is a planning tool like the Eisenhower matrix.

What is the essence of the tool?

The task of this tool is to correctly prioritize the to-do list. Matrix is ​​divided into four quadrants and has two axes of importance and two axes of urgency. Before you begin planning for the day, week, month, answer for each to-do-point these two questions:

  • It is important?
  • This is urgent?

And depending on the answers, distribute the tasks into 4 quadrants of the matrix:

Quadrant 1: “Urgent and Important”

In this quadrant are cases that are “on fire”. With perfect time management, this field is empty, if not – it’s an evidence of disorganization and the eternal postponement of important things “for tomorrow.” In this list, tasks that match with problems with your highest values ​​(for example, health) or noncompliance of which will lead to failure, as well as solving problems that may lead to further difficulties.

Reaction to the task list: this list needs to be completed and done as quickly as it possible, and later you need to prevent the appearance of new tasks here through on your fault.

Quadrant 2: “not urgent, but important”

This is the most important quadrant in the Eisenhower matrix. Here are the cases on which you need to focus as much as possible and direct efforts. If the tasks are in this sector, then they will be performed productively, without panic. It is important to delete tasks from the list in time, so they will not suddenly move to the first quadrant.

Reaction to the task list: quietly plan out what you can complete and perform on schedule.

Quadrant 3: “urgent,  not important”

In life, there are current routine tasks that don’t bring us closer to the desired result or goal achievement. This sector is considered unproductive, it takes a lot of time, effort and knocks us out of the work process. For example, you can glance over the filled email box and respond only to priority messages, the rest can suffer until tomorrow. Products you can buy to home yourself in the store, or you can order delivery in advance.

Reaction to the task list: revise the list, if there is a time for this after completing Quadrant 2 – perform these tasks, if not – try to postpone. And if you manage to delegate tasks from this quadrant, this is the best solution.

Quadrant 4: “not urgent, not important”

These are tasks that we usually do not list, but we return to them every day. They seem attractive to us, absorb a huge chunk of time, but in the end, they don’t bring anything good, but only pull us down. For example, we are pleased to chat over a cup of coffee with colleagues or sit in social networks and these processes delay us. But it is better to remember about quadrant 2 and work on it.

Reaction to the task list: forget about these tasks at all. There are so many beautiful and important things in the world that need to be done, that everything else can be left for later, or even deleted from the list.

Save yourself the Eisenhower matrix and try to arrange a challenge for 21 days – start each day with such planning and see how quickly it will become a habit and make your life more efficient.

After filling in the quadrants, it is important to check yourself and possibly re-plan tasks again. For the most efficient and quiet work, the main part of the matrix should be occupied by quadrant 2: “not urgent, but important”.  See how it looks visually:

We wish you successful planning of personal time and work tasks. And to facilitate the work with the matrix and improve our own performance, we have another simple tool. Write to us about your success in planning, and we promise to share!

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Category: soft skills
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